Proposal & RFP Services — Texas

Your proposals are leaving contracts on the table.

Aadarko writes and rewrites bid proposals for contractors who know their craft but lose on paper. We write to win.

Who we work with

Contractors at $1M–$10M revenue

Contract types

Government & private RFPs

Geography

Texas-based, expanding nationally

Entry point

Flat-fee pilot — one proposal

The Problem

Contractors lose bids they should win.

At $1M–$10M in revenue, most contractors don't have a dedicated proposal writer. The owner or estimator writes bids themselves — rushed, templated, generic. The work is solid. The proposal isn't.

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Generic language that ignores the scoring rubric Evaluators score against specific criteria. A proposal that doesn't map to them loses points before anyone reads the technical sections.
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Capability buried under boilerplate Most contractors copy last year's proposal. What made you win a different contract rarely matches what this evaluator is scoring for.
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No time to do it right You're running a job site. Writing the bid happens at 10pm the night before it's due. That's not a writing problem — it's a bandwidth problem.
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Your competitor hired a proposal writer You're bidding against firms that have dedicated staff for this. They're not better at the work. They're better on paper.

"We lost that bid. The other guys must have had more experience."

Often, they didn't. They had a better proposal. Evaluators score what they read — not what they assume. If your strengths aren't in the document, aligned to the criteria, they don't count.

Services

Two ways to work together.

Start with one proposal. Evaluate the quality before committing to a retainer. No long-term obligation required upfront.

Start here

Pilot Engagement

Flat-fee. One proposal rewritten or written from scratch. You evaluate the output before committing further.

Full rewrite of one active RFP response
Language mapped to evaluation criteria and scoring rubric
Your capabilities positioned against this specific contract
Compliance check before final draft
One revision round included
Delivered before your submission deadline

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Ongoing

Monthly Retainer

For contractors bidding regularly. Fixed monthly engagement covering each bid cycle.

Proposal writing and rewriting each cycle
RFP review and compliance check before writing
Strategy on positioning and differentiators per contract
Revisions through submission
Priority turnaround on tight deadlines

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Why Aadarko

We don't sell storytelling. We sell win rate.

The pitch is direct: your proposals are losing you contracts you're qualified to win. Here's how we approach the work.

We write to scoring rubrics, not to impress

Government and private RFPs score proposals against defined criteria. We read the evaluation matrix before writing a word. Every section is structured to score, not to read well in the abstract.

We position your strengths against this contract

A generic capabilities statement doesn't win bids. We map your actual experience, certifications, and differentiators to the specific requirements of the contract you're chasing — not last year's bid.

Flat-fee entry. Evaluate before you commit.

We don't ask you to commit before you've seen the work. The pilot is one proposal, flat fee. If the output isn't markedly better than what you had, you walk. No retainer required to start.

How It Works

Three steps. We handle the writing.

You send us the RFP and your company information. We write before your deadline.

Step 01

Send us the RFP

Share the RFP document, the submission deadline, and a brief on your company and relevant experience for this contract. A 20-minute intake call is all we need to get started.

Step 02

We write

We review the scoring criteria, compliance requirements, and technical specs. We write a proposal that maps your strengths to what evaluators are scoring for. You review a draft with time to revise before submission.

Step 03

You submit

The final proposal is yours, submitted under your company name. We stay available through the submission date if anything changes last-minute.